A Major TAFE

TechnologyOne Cloud migration for a major TAFE Institute

When a software provider announces it is transitioning to SaaS-only support, there’s only one thing to do: embrace the cloud.

After TechnologyOne set the mandate it will only support customers hosted on their SaaS solution from October 2024, one of our TAFE clients, which was using TechnologyOne on-premise, needed support with cloud migration. They called on Lánluas for help.

Our consultants helped the client build out a transition plan that outlined the recommended sequence, considerations, and timelines for its cloud migration, in line with TechnologyOne’s cloud migration roadmap. We also provided project management and integration support to ensure the migration took place smoothly.

The challenge we faced

Transitioning our TAFE client to cloud infrastructure – within the timeframe set by TechnologyOne – was one thing. But we needed to also ensure integration between its existing systems and third-party applications remained intact. 

This involved looking at many facets of the organisation and understanding how they would deal with the transition to TechnologyOne Cloud. Before the migration could be rolled out, we first needed to determine the best way to utilise the modern cloud services available to ensure best outcomes for the client.

The solution we offered

Lánluas recommended a two-phased approach to the cloud migration project. The first was a cloud integration architecture review and design involving:

• Discovery and cataloguing of existing systems
• Scoping out integrations between key systems within the business
• Workshops and discussions with the TAFE team
• Development of a transition plan and timeline.

The second phase was the actual migration, which involved:

• Transformation work to prepare and develop existing or new integrations and interfaces to suit the Connected Intelligence (Ci) platform.
• Configuration developed and tested within Ci, and documentation of new processes
• User acceptance testing.

Lánluas also provided a designated project manager to maintain the project plan. They were tasked with managing people, processes, and delivery aspects of the project, working closely with internal and external stakeholders.

“A SaaS migration is often a great opportunity to conduct necessary technical housekeeping, clean up and simplify the entire technical landscape, and remove components that are no longer useful. We have no doubt that this exercise will prove beneficial to our client, saving them cost and complexity, while enabling them to continue accessing all of TechnologyOne’s features.”

Ian M
Project Delivery Manager 

The final outcome

Cloud migration projects can be incredibly time-consuming and may lead to issues down the track. However, our TAFE client has managed to make the transition with ease and confidence. Partnering with Lánluas meant they could entrust the migration to people with proven experience in solution architecture and design, and in TechnologyOne Cloud, SaaS and Ci.

The migration from TechnologyOne on-premise to Cloud was a great opportunity to review and simplify the entire enterprise systems technical landscape of the organisation, giving our client the ability to save both time and money due to reduced complexity of systems. 

This included:

• Conducting significant application, integration, business intelligence (BI) and reporting housekeeping
• Removing legacy and obsolete components, which are no longer useful and/or understood.

For example, the project facilitated our client reducing the number of:

• BI Portlets by 73%, from 357 to 95
• BI Dashboards by 67% , from 45 to 15 
• Crystal Reports by 79%, from 24 to 5
• XLOne Reports by 60%, from 10 to 4.

Another clear benefit is that our TAFE client can now unlock future TechnologyOne products and features that will only be offered via SaaS.

Our consultants provided hands-on delivery support and user training, ensuring the new solution would be adopted easily by staff, and that the project was a positive experience for all.

If your organisation is facing a large migration project and wants it handled by experts in the field, contact Lánluas to discuss how we can help.